• Legal Assistant

    Job Location US-WA-Richland
    ID
    2018-4563
    Category
    Professional
    Division
    Corporate Allocation Services
    Type
    Regular Full-Time
    FLSA Status
    a non-Exempt
  • Overview

    Considered an expert in a functional area through experience and education. The Program Analyst IV provides a variety of administrative, record keeping, and legal assistance support.

    Responsibilities

    • Receive and review litigation correspondence and documents; coordinate with appropriate attorneys and/or other personnel; assist in ensuring all actions are completed in a timely manner including deadlines imposed by courts, rules, laws, and regulations; draft routine responses with proper accuracy, grammar, punctuation, and legal terminology.
    • Provide support with DOE RL and DOE ORP litigation, including update and maintenance of litigation case files; assist in discovery matters including locating, tracking, and controlling documents and reviewing and tracking outside counsel litigation invoices.
    • Update and maintain OCC’s input to DOE’s Litigation Management Tracking System and draft any litigation reports; maintain DOE’s Contractor litigation oversight files, correspondence, and pleadings in IDMS files.
    • Update and maintain OCC’s filing system in Integrated Database Management System (IDMS). System shall be logical and user friendly.  Provide support to attorneys in moving information from their working computers into IDMS.  Transition older OCC hardcopy files into IDMS.  Update and maintain existing paper copy OCC files until a complete transition to electronic files is completed.  Assist attorneys with retiring record copy files.
    • Operate office automation equipment. Prepare various forms, documents, reports and letters.  Provide information and analysis of information in a variety of spreadsheets, timelines, or other formats.   Responsible to use and conduct searches in IDMS.
    • Provide support with requests for production of legal documents under the Freedom of Information Act.
    • Answer OCC phone lines.
    • Maintain current inventory of all items in legal library, verifying subscriptions for renewal each year.
    • Coordinate and prepare draft document for fiscal year Federal Managers’ Financial Integrity Act to be included in the RL Fiscal Year Performance and Accountability Report, for submittal to RL FMD. Also draft report for OCC to be submitted to DOE Headquarters General Counsel, and an annual Summary Management Review of the management controls for RL in accordance with General Counsel guidelines.
    • Coordinate with attorneys and prepare draft Non-Monetary and Monetary Liabilities Reports for OCC to be submitted to FMD and update.
    • Draft and track OCC self-assessments.
    • Update and maintain OCC’s input to DOE’s Legal Management Tracking System.
    • Update and maintain OCC’s litigation files in IDMS.
    • Update and maintain contractor litigation oversight files in IDMS.
    • Update and maintain OCC office files in IDMS.
    • Transition OCC hard copy files into IDMS.
    • Draft, maintain, and update desk procedures for all functions of this position.
    • Draft document for fiscal year Federal Managers’ Financial Integrity Act.
    • Draft Non-Monetary and Monetary Liabilities Reports.
    • Prepare letters and reports.

    Qualifications

    MINIMUM QUALIFICATIONS

    • 4 years of relevant experience.
    • 4-year degree in relevant field of study.
    • Knowledge of United States government rules and regulations regarding government records.
    • Knowledge of basic filing systems, including management of litigation files.
    • Knowledge of IDMS, preferred.
    • Full range of administrative support capabilities, including computer skills; ability to prepare and draft basic reports and compilations; and ability to compose routine legal documents or letters with appropriate accuracy, grammar, and punctuation while adhering to proper legal forms and formats.
    • Knowledge of basic legal terminology.
    • Knowledge of DOE’s Contractor Legal Management Requirements, preferred.
    • Ability to assist with discovery in government litigation, including complex document requests;
    • Ability to track DOE RL and DOE Office of River Protection (ORP) litigation and Contractor litigation in litigation tracking system, preferred.
    • Must be able to obtain security clearance. U.S. citizenship required.

     SPECIAL SKILLS

    • Skilled at critical thinking, problem identification and resolution;
    • Expert knowledge of the Microsoft Office suite of tools, including Outlook, Excel, Word, PowerPoint, and other automation tools;
    • Ability to independently perform multiple tasks with dynamic priorities;
    • Ability to create various types of performance status reports;
    • All candidates will undergo a background investigation and must be found eligible to receive the appropriate security credential (badge) prior to final approval for hire.

    Supervisory

    None.

    Physical Demands

    Position consists of sitting for long periods of time, using hands/fingers, handling, reaching with hands and arms, talking, hearing and seeing up close, at a distance, along the periphery, with depth perception and the ability to focus; occasional walking or standing, bending, kneeling, stooping, crouching, and lifting boxes weighing up to 30 pounds. Moderate to extended periods of office work with heavy periods of computer usage. May be assigned occasional to moderate periods of analytical tasks requiring extensive reasoning abilities. It is Katmai Government Services, LLC’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

    Work Environment

    Work is primarily performed in a professional office setting, including the normal office equipment (e.g., computer, fax machines, copier) and with a wide variety of people in differing functions, personalities and abilities.

    Work Schedule

    40 hours per week.  May be required to work additional hours as needed to complete assignment or project.

    Compliance

    To be considered for this position, all applicants must apply on the company website,  http://www.katmaicorp.com/careers.

    We are a VEVRAA Federal Contractor

    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, or any other characteristic protected by law.

     

    Preference will be given to Ouzinkie Shareholders, Spouses of Shareholders, and Descendants of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2003 - 2(i).

     

    Executive Order 11246, as amended, protects applicants and employees from discrimination based on inquiring about, disclosing, or discussing their compensation or the compensation of other applicants or employees.

     

    Posters:

    Equal Employment Opportunity is the Law Poster: http://media.wix.com/ugd/4c36fa_e850f00b1b84447786ccd17214867984.pdf

    EEO Supplement Poster : http://media.wix.com/ugd/4c36fa_585f835735374d089a44ff899c84ccfb.pdf

    Pay Transparency Poster: http://media.wix.com/ugd/4c36fa_6f7d4fb6d8ce457a87d9f38f9cfe580f.pdf

    Right to Work Poster: http://media.wix.com/ugd/4c36fa_84cb215622bf49b0ae03418b081847ad.pdf

    Right to Work Poster (Spanish): http://media.wix.com/ugd/4c36fa_cedd5daf5c5f433a8ac24f0e4829b91c.pdf

    E-Verify Poster: http://media.wix.com/ugd/4c36fa_cf68148e2b2d4e9abcadd71c6cfd1364.pdf

    E-Verify Poster (Spanish): http://media.wix.com/ugd/4c36fa_a404b42bb4ff4cb5ba848ab1524fc761.pdf

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