• Business Financial Management Office (BFMO) Administrative Support

    Job Location US-VA-Quantico
    ID
    2018-4645
    Category
    Professional
    Division
    Katmai Health Services
    Type
    Regular Full-Time
    FLSA Status
    an exempt
  • Overview

    This position will be responsible for providing administrative support to include planning and operational activities within the Business Financial Management Office (BFMO) that enable financial operations in support of the Marine Corps Warfighting Laboratory/Futures Directorate (MCWL/FD).

    Responsibilities

    Database Support

    • Provide on/off-site and on-call technical support of functional Access databases used for the management of organizational budgets. Support includes functional analysis in order to suggest and implement modifications and/or enhancements, preparation of technical instructions and/or user manual(s), and conducting user training.
    • Assist government personnel with internal work processes and procedural issues that involve the following systems/software: Standard Labor Data Collection and Distribution Application (SLDCADA), Navy Marine Corps Intranet (NMCI), Program Budget Information System (PBIS), Navy Enterprise Resource Planning (ERP), Defense Travel System (DTS), Wide Area Workflow (WAWF), Contracts Officer Representative Tool (CORT), Total Workforce Management System (TWMS), Standard Accounting, Budgeting, and Reporting System (SABRS), Procurement Request Builder (PR Builder), Marine Reserve Orders Writing System (MROWS), Microsoft Access, Microsoft Excel, Microsoft Outlook, Microsoft Sharepoint/iConnect.
    • Maintain content and functionality of BFMO Sharepoint site, in coordination with Command Knowledge Management representatives.
    • Develop, troubleshoot, and integrate custom software applications (forms, queries, etc.) across multiple distributed databases for financial management applications.

    Help Desk

    • Provide on-site technical support to project officers across all MCWL/FD functional Divisions in the planning and preparation of funding request packages prior to submission to the G7. Support includes coordinating with G7 staff to assisting MCWL/FD project officers to identify the financial and contractual elements of information necessary to implement business support to their projects.
    • Prepare and research various types of funding documents within SABRS and ERP; track commitments, obligations, and expenditures of funding; and assist in resolving issues related to execution of financial benchmarks.
    • Assist in preparing the Program Objective Memorandum (POM) budget, including drafting R2 exhibits for the MCWL S&T program.
    • Conduct qualitative and quantitative analysis of financial data, operations, and requirements to develop program improvements.
    • Provide administrative support for standard office operation and support functions.
    • Provide on/off-site and on-call technical support of functional Access databases used for the management of organizational budgets.
    • Conduct functional analysis in order to suggest and implement modifications and/or enhancements, preparation of technical instructions and/or user manual(s).
    • Conducting user training as required.
    • Provide on-site full and/or part-time technical support to project officers across all MCWL/FD functional Divisions in the planning and preparation of funding request packages prior to submission to BFMO.
    • Coordinate with BFMO staff to ensure the receipt/filing of information and scheduling of all tasks/meetings pertinent to BFMO operations
    • Monitor purchase requests submissions and work flow progress
    • Assist MCWL/FD project officers to identify the financial and contractual elements of information necessary to implement business support to their projects.
    • Other duties as assigned.

    Qualifications

    MINIMUM QUALIFICATIONS

    • 5 Years in Financial and Administrative Operations
    • Civilian Education: Bachelor's degree preferred.      
    • Military Education: Commensurate to experience.
    • Must possess working knowledge of the Marine Corps, its missions and structure.

    SPECIAL SKILLS

    • Must obtain and maintain a valid TOP SECRET Sensitive Compartmented Information (TS/SCI) security clearance. (U.S Citizenship required)
    • Must have advance knowledge of the Microsoft office suite.
    • Excellent oral and written communications skills.
    • Must be able to work independently with little or no supervision, be exceedingly well organized, flexible.
    • Strong organizational skills and detail oriented.
    • Ability to prioritize multiple tasks succesfully.
    • Demonstrated ability to perform diverse duties under operating and deadline constraints.
    • Demonstrates accuracy and thoroughness; monitors own work to ensure quality.

    REQUIRED TRAINING

    Completion of the Defense Acquisition University (DAU) Fundamentals of Acquisition Managements (ACQ 101 or an equivalent course) is mandatory.

    Supervisory

    None.

    Physical Demands

    Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing and seeing up close, at a distance, along the periphery, with depth perception and the ability to adjust focus; occasional walking or standing, occasional lifting of up to 50 lbs. It is Katmai’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

    Work Environment

    Work is performed in both an office setting and occasionally in an outdoor USMC appropriate field environment. Live-force experiments are conducted in field environments both CONUS and OCONUS, often in conjunction with operating force exercises which shall require travel to other government facilities or other contractor facilities to include weekends.  Experiments will execute in accordance with exercise schedules requiring extended hours of up to 24 hour a day coverage. Tasks may need to be executed aboard military vehicles, ships and aircraft. Shipboard planning sites may be a requirement, and time underway may be required as necessary. May be exposed to sharp objects, some heat, loud noise, chemicals and vibration. Use of personal protective equipment is mandatory. Employee will be exposed to a wide variety of people in differing functions, personalities and abilities.

    Possession of a valid driver’s license is required. The exact dates and duration of travel will vary dependent upon location and requirements of individual experiments or events to include planning, attendance at meetings, conferences or wargames.

    Work Schedule

    40 hours per week. May be required to work additional hours as needed to complete assignment or project. Extended work hours will be coordinated as this flexibility is required dependent upon the needs of the government or as described for specific tasks herein.

    Compliance

    To be considered for this position, all applicants must apply on the company website,  http://www.katmaicorp.com/careers.

    We are a VEVRAA Federal Contractor

    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, or any other characteristic protected by law.

     

    Preference will be given to Ouzinkie Shareholders, Spouses of Shareholders, and Descendants of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2003 - 2(i).

     

    Executive Order 11246, as amended, protects applicants and employees from discrimination based on inquiring about, disclosing, or discussing their compensation or the compensation of other applicants or employees.

     

    Posters:

    Equal Employment Opportunity is the Law Posterhttp://media.wix.com/ugd/4c36fa_e850f00b1b84447786ccd17214867984.pdf

    EEO Supplement Poster http://media.wix.com/ugd/4c36fa_585f835735374d089a44ff899c84ccfb.pdf

    Pay Transparency Posterhttp://media.wix.com/ugd/4c36fa_6f7d4fb6d8ce457a87d9f38f9cfe580f.pdf

    Right to Work Posterhttp://media.wix.com/ugd/4c36fa_84cb215622bf49b0ae03418b081847ad.pdf

    Right to Work Poster (Spanish)http://media.wix.com/ugd/4c36fa_cedd5daf5c5f433a8ac24f0e4829b91c.pdf

    E-Verify Posterhttp://media.wix.com/ugd/4c36fa_cf68148e2b2d4e9abcadd71c6cfd1364.pdf

    E-Verify Poster (Spanish)http://media.wix.com/ugd/4c36fa_a404b42bb4ff4cb5ba848ab1524fc761.pdf

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