• Business Support Specialist

    Job Location US-WA-Richland
    ID
    2018-4655
    Category
    Professional
    Division
    Corporate Allocation Services
    Type
    Regular Full-Time
    FLSA Status
    a non-Exempt
  • Overview

    Provides administrative support expertise in a variety of routine processes and office support functions. A certain degree of creativity and latitude required.

    Responsibilities

    • Assist with Federal Agency Travel System Administration for the Concur Government Edition (CGE) Travel system;
    • Assist with travel processing (customer service to travelers, secretaries processing travel, liaison to travel management contractor) and performance reporting;
    • Assist with tracking and coordination of training.
    • Assist with Federal Agency Travel Charge Card program coordination (assist with activation, deactivation, and closing accounts);
    • Assist with Government Travel Charge Card statement reconciliation;
    • Assist with financial database reconciliation and clean up, including:
      • CGE to the Standardized Accounting and Reporting System (STARS),
      • Budget Execution Reporting Tool (BERT) to STARS;
    • Assist in the data retrieval and analysis required for financial statement preparation (e.g. Undelivered Orders (UDO) balance reviews, 2108 support documents);
    • Assist with end of month (EOM), end of quarter (EOQ), and end of year (EOY) contractor invoice/cost and property file postings and other related reports;
    • Support various FIN and Budget systems, such as STARS, BERT, CGE, and the DOE Financial Accounting Support Tool (FAST);
    • Assist with Conference Management processing;
    • Assist with payments coordination and agency program coordination;
    • Provide support for updates to supplier records, banking, new purchase orders, and employee records in STARS;
    • Assist with the execution of reservation/obligation of funds for contracts.
    • Assist with shared area organization and maintenance.
    • Deliver reports and presentation materials.
    • Provide results of financial/information analysis.
    • Communicate effectively with all levels of contractor and government staff; and
    • Keep FIN management advised of work progress, new issues, concerns, and other areas of significance.

    Qualifications

    MINIMUM QUALIFICATIONS

    • Associates Degree or equivalent three years of relevant experience. Bachelors in business or related field; preferred.
    • Business experience in applying analysis techniques, performing various types of review, developing process improvements, and using automation tools.
    • Experience with multiple financial systems; preferred.
    • Experience with CONCUR Government travel system; preferred.
    • Federal Acquisition Regulations (FAR) related to travel experience; preferred.
    • Knowledge of Department of Energy Acquisition Regulations (DEAR); preferred
    • Federal Travel Regulations (FTR) knowledge and experience; preferred.
    • Knowledge of Federal Government and DOE accounting policies and procedures; preferred.
    • Knowledge of Hanford Site mission, activities and priorities; preferred.
    • Must be able to maintain Government Security Clearance (U.S. Citizenship required).

    SPECIAL SKILLS

    • Ability to quickly learn new financial and software systems (i.e. STARS, BERT, CGE, Conference Management, and VIAS Systems).
      • Sufficient ability in this area shall allow the contractor personnel to use these systems autonomously with minimal interface.
    • Ability to work with contractor and government personnel in problem solving and formulating strategies.
    • Effective communications skills, customer service skills, and ability to build effective work relationships.
    • Ability to independently perform multiple tasks with dynamic priorities.
    • Ability to create various types of performance status reports.

    Supervisory

    None.

    Physical Demands

    Position consists of sitting for long periods of time, using hands/fingers, handling, reaching with hands and arms, talking, hearing and seeing up close, at a distance, along the periphery, with depth perception and the ability to focus; occasional walking or standing, bending, kneeling, stooping, crouching, and lifting boxes weighing up to 30 pounds. Moderate to extended periods of office work with heavy periods of computer usage. May be assigned occasional to moderate periods of analytical tasks requiring extensive reasoning abilities. It is Katmai Government Services, LLC’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

    Work Environment

    Work is primarily performed in a professional office setting, including the normal office equipment (e.g., computer, fax machines, copier) and with a wide variety of people in differing functions, personalities and abilities.

    Work Schedule

    40 hours per week.  May be required to work additional hours as needed to complete assignment or project.

    Compliance

    To be considered for this position, all applicants must apply on the company website,  http://www.katmaicorp.com/careers.

    We are a VEVRAA Federal Contractor

    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, or any other characteristic protected by law.

     

    Preference will be given to Ouzinkie Shareholders, Spouses of Shareholders, and Descendants of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2003 - 2(i).

     

    Executive Order 11246, as amended, protects applicants and employees from discrimination based on inquiring about, disclosing, or discussing their compensation or the compensation of other applicants or employees.

     

    Posters:

    Equal Employment Opportunity is the Law Posterhttp://media.wix.com/ugd/4c36fa_e850f00b1b84447786ccd17214867984.pdf

    EEO Supplement Poster http://media.wix.com/ugd/4c36fa_585f835735374d089a44ff899c84ccfb.pdf

    Pay Transparency Posterhttp://media.wix.com/ugd/4c36fa_6f7d4fb6d8ce457a87d9f38f9cfe580f.pdf

    Right to Work Posterhttp://media.wix.com/ugd/4c36fa_84cb215622bf49b0ae03418b081847ad.pdf

    Right to Work Poster (Spanish)http://media.wix.com/ugd/4c36fa_cedd5daf5c5f433a8ac24f0e4829b91c.pdf

    E-Verify Posterhttp://media.wix.com/ugd/4c36fa_cf68148e2b2d4e9abcadd71c6cfd1364.pdf

    E-Verify Poster (Spanish)http://media.wix.com/ugd/4c36fa_a404b42bb4ff4cb5ba848ab1524fc761.pdf

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