• Subcontracts Administrator

    Job Location US-FL-Orlando
    ID
    2018-4656
    Category
    Professional
    Type
    Regular Full-Time
    FLSA Status
    an exempt
  • Overview

    Coordinates the procurement of subcontracted services and administers all subcontracting and purchasing operations for the organization.  Serves as backup for Contracts Manager and assists with administration of prime contracts as needed.

    Responsibilities

    • Drafts, reviews, negotiates, and executes non-disclosure agreements (NDAs) and teaming agreements (TAs).
    • Drafts, reviews, negotiates, and executes subcontractor agreements, to include the crafting of statements of work (SOWs).
    • Works with Program Management to establish requirements for subcontractors.
    • Works with Proposal Development to create Request for Proposals for subcontractors and to obtain subcontractor representations and certifications.
    • Performs background checks and due diligence on proposed teaming partners.
    • Reviews subcontractor bids for conformity to contract requirements.
    • Assists Program Management with contract negotiations.
    • Develops prime contract flow-downs relevant to project and ensures applicable flow-downs are identified, addressed, and included in assigned subcontracts.
    • Administers subcontracts post-award, including change order management, contractual compliance, performance evaluation, closeout of agreements, and records retention.
    • Ensures that subcontracts are fully compliant with company policies and procedures, customer specifications, and government regulations (e.g., FAR/DFAR clauses).
    • Advises management and project personnel of contractual rights and obligations.
    • Provides tracking of subcontract activity, progress information, and guidance to project personnel on subcontracting issues.
    • Conducts audits and creates related documentation in response to internal reporting requirements.
    • Provides input on the development and implementation of processes to manage subcontracts and purchasing functions.
    • Obtains necessary reviews and approvals from Program Management and/or Shared Services for actions such as contract modifications, option year extensions, contract closeouts, etc.
    • Coordinates closely with Senior Management, Program Management, and Shared Services to ensure service continuity and effective contracts administration.
    • Maintains up-to-date knowledge of FAR and DFAR regulations and any other statutory decisions that have an impact on subcontract administration.
    • Ensures that subcontract requirements are met by developing schedules and timeframes for compliance identification, tracking, and recordkeeping.
    • Maintains awareness and tracking of subcontract modifications, due dates, deliverables, etc. and utilizes a tracking system for monitoring same.
    • Adheres to organization’s contract filing system to ensure accurate records management of all subcontract documents and modifications; maintains all original documents.
    • Assists in reconciliation and resolution of funding issues on subcontracts, task orders, delivery orders, etc. and assists in communication and resolution with accounting department and customers.
    • Serves as temporary backup for Contracts Manager as needed.
    • Assists Contracts Manager with the administration of prime contracts and other contracts-related projects as needed.

    Qualifications

    MINIMUM QUALIFICATIONS

    • Bachelor of Arts or Bachelor of Science in a related field. College degree may be waived if equivalent, extensive related experience can be demonstrated.
    • A minimum of four (4) years’ experience in contracts administration.
    • Must have knowledge of and experience in federal government contracting procedures.
    • Experience with both sole source contracts and competitive awards preferred.

    SPECIAL SKILLS

    • Experience managing contracts in the SBA contracting environment.
    • In-depth knowledge of FAR and DFARS and how to apply such knowledge to respond to audits requests and complex contract negotiations.
    • Experience with SCA labor requirements and Collective Bargaining Agreements.
    • Advanced skills in Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and database applications.
    • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations including the U.S.C., FAR, DFAR, and other related Federal acquisition regulations.
    • Demonstrable ability to provide services that are accurate and free from error and defect without outside supervision and/or review.
    • Ability to work with minimal oversight and to prioritize daily workflow based on business priorities and deadlines.
    • Ability to work well under pressure and to use time efficiently.
    • Ability to work and think independently.
    • Ability to maintain a positive, professional demeanor at all times.
    • Ability to forge close working relationships with internal customers/cohorts.
    • Ability to engage in research to solve problems and find answers to questions.
    • Ability to work and communicate effectively with others both verbally and in writing.
    • Ability to adapt to changes in the work environment and to manage competing demands.

    Supervisory

    None.

    Physical Demands

    Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing and seeing up close, at a distance, along the periphery, with depth perception and the ability to adjust focus; occasional walking or standing, occasional lifting of up to 10 lbs.  It is Katmai Government Services, LLC’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

    Work Environment

    Work is performed in a professional office setting including the normal office equipment (computer, fax machines, copier) and with a wide variety of people in differing functions, personalities and abilities. Position may occasionally be required to handle assignments at various project/ operation sites where travel is required outside the primary work location.  During visits to areas of operations, may be exposed to extreme cold or hot weather conditions.  Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

    Work Schedule

    40 hours per week.  May be required to work additional hours as needed to complete assignment or project.

    Compliance

    To be considered for this position, all applicants must apply on the company website,  http://www.katmaicorp.com/careers.

    We are a VEVRAA Federal Contractor

    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, or any other characteristic protected by law.

     

    Preference will be given to Ouzinkie Shareholders, Spouses of Shareholders, and Descendants of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2003 - 2(i).

     

    Executive Order 11246, as amended, protects applicants and employees from discrimination based on inquiring about, disclosing, or discussing their compensation or the compensation of other applicants or employees.

     

    Posters:

    Equal Employment Opportunity is the Law Poster: http://media.wix.com/ugd/4c36fa_e850f00b1b84447786ccd17214867984.pdf

    EEO Supplement Poster : http://media.wix.com/ugd/4c36fa_585f835735374d089a44ff899c84ccfb.pdf

    Pay Transparency Poster: http://media.wix.com/ugd/4c36fa_6f7d4fb6d8ce457a87d9f38f9cfe580f.pdf

    Right to Work Poster: http://media.wix.com/ugd/4c36fa_84cb215622bf49b0ae03418b081847ad.pdf

    Right to Work Poster (Spanish): http://media.wix.com/ugd/4c36fa_cedd5daf5c5f433a8ac24f0e4829b91c.pdf

    E-Verify Poster: http://media.wix.com/ugd/4c36fa_cf68148e2b2d4e9abcadd71c6cfd1364.pdf

    E-Verify Poster (Spanish): http://media.wix.com/ugd/4c36fa_a404b42bb4ff4cb5ba848ab1524fc761.pdf

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